RSVPflow

Your Event Ecosystem · End-to-end control

Build extraordinary events,effortlessly.

From RSVPs to vendors, budgets, seating, gifts, and community discussions — everything lives in one minimal, powerful platform.

Start free — Host / Vendor What is an RSVPflow?

End-to-end event in one flow

Step 1 of 8

Create your event

Set your foundations in seconds.

Give your event a name, fix the date, and anchor it at Bloom Hall, Manchester before anything else.

Create event

Summer Gala at Bloom Hall

Draft

Date

24 August · 6:00pm

Guests

150 expected

Venue

Bloom Hall, Manchester, UK

Step 2 of 8

See your event dashboard

One calm control room.

A clean dashboard surfacing RSVPs, budget, vendors and chat activity at a glance.

Event dashboardLive

RSVPs

+14 this week

Budget used

$7.8k

65% of $12k

Vendors

2 negotiating

Step 3 of 8

Track RSVPs in real time

Attending, pending, declined.

Follow confirmations in real time, see how many guests you expect, and spot who needs a nudge.

RSVP overview150 invited

Yes

Pending

Next action

Send a gentle reminder to 34 guests who haven't responded yet.

Step 4 of 8

Add & manage guests

Your guest list HQ.

Capture guests like John Adam and Veronica Thames, group households, and keep details tidy.

Guest list

John Adam (Host)Attending

Ryan BushPending

Veronica ThamesAttending

Jennifer RichAttending

Guests auto-receive personalised RSVP links when you're ready.

Step 5 of 8

Plan budget & cashflow

Stay on top of spend.

Set a total in $, allocate by category, and track how much you’ve used and what remains.

Budget summaryCurrency: $

Total budget$12,000

Used: $7,800Remaining: $4,200

Venue

$3,500

Catering

$2,300

Decor

$900

Step 6 of 8

Discover & manage vendors

Your vendor lane.

Shortlist venues, caterers and creatives who match your budget and style in one lane.

Vendors

Bloom HallVenue

Booked

Skyline Catering Co.Catering

Negotiating

Glow AudioSound & DJ

Invited

Keep all vendor conversations and costs aligned with your budget.

Step 7 of 8

Chat & discussion board

Keep everyone aligned.

Use event chat and a discussion board to answer questions, share updates and keep the team in sync.

Event chat4 unread

John Adam: Parking is behind Bloom Hall; signage will be up.

Ryan Bush: Got it, thanks! Will arrive around 5:45pm.

Vendor (Bloom Hall): Final guest count by Friday helps with seating.

@Type a message to your guests…

Step 8 of 8

Seating & souvenirs

Finalise the details.

Arrange seating for key guests and keep souvenir counts linked so nothing is missed.

Seating & souvenirsBloom Hall

Table groups

Main family2 tables
Friends of John & Ryan3 tables
Vendors1 table

Souvenirs

Gift boxes150
VIP packs20
Staff tokens12

Seat assignments and souvenir counts stay linked, so you always know who gets what on the night.

A quick overview of what you can run inside one ecosystem.

Create my ecosystem

Why RSVPflow?

You're not just planning an event — you're creating an experience. RSVPflow gives you the tools, the clarity, and the smart insights to execute effortlessly.

Smart Guest RSVPs

Manage invites, track responses, send reminders, and watch your attendance numbers update in real time.

Event Discussion Board

A private community space for your guests — share updates, answer questions, run polls, and keep everyone engaged.

Smart Seating Arrangement

Design seating layouts, group guests, and keep every arrangement clear for hosts and vendors.

Intelligent Budget & Cashflow

Plan smarter with real-time spending insights, category allocations, vendor totals, and predictive forecasting.

Gifts & Souvenir Management

Track gifts, manage pickup, organise categories, and keep every thank-you accounted for.

Vendor MarketplaceWith Registration Portal

Vendors can sign up, create profiles, showcase services, and gain visibility to hosts and planners.