Group by relationship, not random numbers
Seat people in small clusters that make sense—families together, university friends together, colleagues together. It turns tables into mini-reunions instead of awkward silence zones.
Seating Charts
Seat people like you're designing conversations.
A good seating chart does more than put chairs around tables. It quietly designs who laughs together, who reconnects, and who feels cared for throughout the event.
Let's look at simple principles for building seating charts—and how RSVPFlow makes dragging, dropping and adjusting feel painless instead of painful.
Ballroom layoutTable 4 • 8 guests
Seat 1
Seat 2
Seat 3
Seat 4
Seat 5
Seat 6
Seat 7
Seat 8
In RSVPFlow, you can drag guests onto tables, see their tags (family, kids, VIP), and avoid awkward pairings at a glance.
Place VIPs where they feel seen
Parents, grandparents, mentors and key guests should be close enough to see the main moments clearly without feeling crowded.
Make space for kids and accessibility
Think about prams, wheelchairs, older guests and kids who may need to slip out. The best charts think about comfort, not just capacity.
Keep flexibility for late changes
Leave a little breathing room at a few tables. Someone will bring a plus-one or confirm late—that doesn’t have to break your layout.